13 Things You Should Not Say to Your Boss and How to Communicate Better
Navigating conversations with your boss can feel like walking a tightrope. The way you speak up at work can shape your reputation and even your future opportunities.
It’s easy to slip up and say something that doesn’t land well. Knowing what to steer clear of can help you keep things running smoothly and maintain a strong working relationship.
Here are 13 things you should avoid saying to your boss, plus tips on what to say instead so you’re seen in the best light.
That’s not my job.
When you say “That’s not my job,” it can come across as unhelpful. Your boss might think you’re unwilling to pitch in or learn new skills.
If you’re already swamped, try explaining your workload and ask about priorities. For example, “I want to help, but I’m busy with X right now. Can we discuss what’s most urgent?”
A flexible attitude can help you grow and show you’re a team player. Even if something is outside your usual tasks, showing willingness goes a long way.
I don’t get paid enough for this.
Telling your boss, “I don’t get paid enough for this,” can sound negative and disengaged. It might make them question your commitment.
If you think your pay isn’t fair, set up a time to talk about your salary instead of venting in the moment. Keep the conversation professional and focused on your contributions.
Try to highlight the value you bring to your team. This approach can open doors to better opportunities and future raises.
Can I leave early today?
Occasionally needing to leave early is normal, but asking too often can raise eyebrows. Your boss might wonder if you’re invested in your work.
When you need to leave, give a clear reason and as much notice as possible. Planning ahead shows you respect your team’s time.
If you find yourself needing to adjust your schedule often, have an honest conversation about it. Let your boss know what you’ll finish before you go to show responsibility.
I was wrong? No, it must be someone else.
Blaming others when something goes wrong can make you seem like you’re dodging responsibility. Your boss wants to see honesty and a willingness to fix mistakes.
If you’re unsure about what happened, say, “Let me check and get back to you.” This shows you care about accuracy.
Taking responsibility builds trust. You can explain the situation without pointing fingers, which helps keep things positive.
I have no idea.
Saying “I have no idea” can make it seem like you’re not prepared. It’s fine not to know everything, but show that you’re willing to find the answer.
Try, “I’m not sure right now, but I’ll look into it and get back to you.” This shows initiative and problem-solving.
If you say this too often, your boss may question your skills or engagement. Always come with steps you’ll take to figure things out.
This is a dumb idea.
Calling an idea dumb can shut down conversation and damage trust. It’s better to share concerns respectfully.
You might say, “I’m worried this might not work because…” or “Here’s another approach we could try.” This keeps things constructive.
Offering alternatives instead of criticism helps you be seen as a problem solver.
I’m just here for the paycheck.
Letting your boss know you’re only there for the money sends the wrong message. It can make them doubt your commitment to the team.
Even if you feel this way, focusing on what you enjoy or what motivates you at work is more productive. Bring up concerns in a way that shows you want to improve things.
A positive attitude can make a difference in how your boss supports your growth.
I don’t care about this project.
Saying you don’t care about a project can make your boss question your motivation. Everyone has tasks they like less, but showing willingness to tackle them matters.
If you’re struggling to stay engaged, talk about what’s challenging or ask for support. This shows you want to do your best, even when it’s tough.
Being open about your needs can help you get the support you need to succeed.
I’m too busy for that.
Saying “I’m too busy for that” can sound dismissive. Instead, try to talk about your workload and ask for help prioritizing.
For example, “I want to give this task the attention it deserves. Can we review my current workload together?” This shows you care about quality.
Being honest about your workload is important, but offering solutions keeps the conversation productive.
That’s not how I want to do it.
Pushing back with “That’s not how I want to do it” can seem resistant. Try explaining your reasoning or asking about your boss’s perspective.
You could say, “I see your point, but I think this way might save time.” Or ask, “Can you help me understand why you prefer this method?”
Focusing on teamwork and solutions makes it easier to find common ground.
You’re wrong about that.
Telling your boss directly that they’re wrong can make things tense. Softer language keeps the conversation open.
Try, “I see it differently,” or “Can you help me understand your point?” This shows respect for their perspective.
A gentle approach helps you share your views without causing conflict.
I don’t want to put in the extra effort.
Admitting you don’t want to put in extra effort can hurt your reputation. Your boss may see you as unmotivated.
If you’re overwhelmed, say you need help or more time. That’s more productive than saying you won’t try.
A willingness to tackle challenges can help you stand out and grow in your role.
That’s not fair.
Saying “That’s not fair” can come across as complaining. Instead, talk about how the situation affects your work and what could make it better.
Explaining your perspective calmly opens the door to finding solutions. Keeping things positive helps avoid unnecessary tension.
Why Communication Matters With Your Boss
The way you talk to your boss can make your daily work life easier and shape your career path. Clear communication builds trust and avoids misunderstandings.
Your words affect how your boss and coworkers view you. If you communicate poorly, it can lead to tension or mistrust.
Good communication makes teamwork smoother and helps your boss understand your challenges. When you explain your workload or ask questions respectfully, you build stronger connections.
Trust grows when your boss knows you speak honestly and respectfully. Avoiding harsh or negative comments shows you respect their role and decisions.
Being professional in your communication helps your boss see you as responsible. It shows that you can handle feedback and challenges without drama.
How to Handle Difficult Conversations Professionally
When you need to talk about tough topics with your boss, being clear and respectful goes a long way. Focus on what matters without being negative or blaming.
Start by thinking about what you want to say. Be specific about the issue and use “I” statements like “I feel” or “I noticed” to explain your view.
Stay calm and polite. Listen carefully to your boss’s response and make eye contact.
Ask questions to understand their perspective. For example, “Can you help me understand why this change is happening?” shows you want to work together.
Choosing your words thoughtfully helps keep the conversation productive and positive.
Constructive Alternatives to Problematic Comments
Sometimes it feels natural to say things like “That’s not my job” or “That’s unfair” when you are frustrated at work. Instead, try suggesting a solution by saying, “I’m concerned about my workload; can we discuss priorities?”
Avoid using absolute words like “always” or “never” since they can come across as harsh or unfair. Focusing on facts and how things impact you usually leads to a better response.
If you find yourself disagreeing, you could say, “I see it differently because…” This approach keeps the conversation respectful and leaves room for understanding. Staying positive can help your boss listen and work with you to find a solution.
